Archive for the ‘Document Management’ Category
Where can I find a free web based document management builder? I want the files to be viewed by users.?
try
1 Google Document
2 Zoho writer
Document Management
Ease, Accuracy and Great Support – Hallmarks of a great Document Management system — Laserfiche fits the bill
For More Details Visit: http://www.laserfiche.com
Duration : 0:1:49
When on a job description says that experience with DMS (document management system) is a must, what…?
When on a job description says that experience with DMS (Document Management system) is a must, what is it that they as employer are actually expecting?
Many Thanks
They expect you to know how to use software for Office purposes like Microsoft’s Word, Excel etc.
Cms Solutions, are They Right for Your Business and How Do You Find a Good One?
What is CMS?
CMS stands for content management system. It is basically a system by which you store and make files available to multiple users. The files stored can be just about any type of file from documents to audio or video files to databases and images. The purpose behind many content management systems is to enable collaboration. For example, a content management system can store company documents maybe a proposal for a sale.
If a company has several branches, authorized people from any branch can access the file and make adjustments, comments, or simply view the file. This works well for companies that out source projects as well as internal uses like legal documents, sales bids and proposals and even website development.
One of the basic strengths and uses of content management systems is that they facilitate collaborative environments.
Where can you find a Content management system for your business?
To begin, there are a large number of options from freeware to high end expensive solutions costing more than $15,000 on up. Then there are also open source options which while free can take many many hours to set up yourself and may not be the best solution for a proper business.
Some of your open source options include:
• DotNetNuke which runs on an ASP.NET platform and supports Microsoft SQL Server databases
• Apache which runs on a Lenya Java, XML, or Apache Cocoon platform.
• Fedora runs on a Java and supports MySQL or Oracle database solutions
• WordPress runs on PHP and supports MySQL
• PHP-Nuke which runs on PHP and also supports MySQL
There are of course more than 50 open source Content management systems. Now not all open source solutions are created equal and each need to be evaluated by what they can do for you, note that their price tag of free doesn’t take into consideration your time on setup, fixing bugs and making them all fit together to run a proper business.
Experts agree that you will want to evaluate the following criteria:
1. Web application platform. Look for a programming language that you are familiar with or that is widely accepted and easy to use. Additionally, the more operating systems and database solutions it is compatible with, the better for you and your business.
2. Software license. If you are going to change the software and redistribute it, you will absolutely need to investigate the particular licenses attached to the software. Don’t assume because it is labeled open source that it is license free.
3. Stability and development activity. Many open source products are supremely stable because developers worldwide have the ability to improve, enhance, and strengthen the software without restriction. That, in essence, is the core of open source products. That being said, it would be foolish to assume that all open source products are stable and being consistently developed. Some projects simply get abandoned. Check to see when the latest version has been released and how many versions were released prior. That is a good indication of the activity level. Also, and active bug list on the website as well as a current list of bug solutions is a good indicator of developer activity.
4. User community. The more people using an open source product, the better generally because this means people are actively striving to improve it and commercial enterprises are likely to partner with it to provide compatible software solutions. For example, Google and Yahoo partner with Apache, the pioneers of open source.
5. Documentation and source code are also good signs of continuous development and a working and viable product. The documentation also reassures you that if you have problems or questions, there is documentation to help you out.
6. Web standards, accessibility. Yes, there are open source web standards and the World Wide Web Consortium is one of the governing bodies. Visit the WWWC website and make sure the content management product you’re considering checks out.
7. Suitability and usability. This shouldn’t be last on the list because if a product doesn’t offer the features you need, then it isn’t a product you should evaluate. Make sure the content management system you’re researching meets your needs and provides the features you will need. These may be accessibility features, tracking features, assigning tasks, formatting etc…
Outside of open source content management systems you will find some commercial options such as MemberSpeed. These generally range in price from a few hundred dollars to a few thousand depending on their options. Like open source options, commercial options support various platforms from PHP to web based content management systems and they support a variety of databases. If you are considering an entry level commercial system you will want to evaluate them by the same basic criteria you’re evaluating open source options.
One factor that wasn’t mentioned in open source criteria is tech support. This is often because open source tech support is not your standard call and get an answer type situation. Open source products generally ask you to report a bug and a developer will work on a solution.
However, when you’re paying for a solution, tech support is a key component and something you will want to evaluate. It won’t do you much good if your CMS goes down on a busy Monday morning and tech support isn’t answering your calls. For example, MemberSpeed has a fully dedicated support desk manned by experts who are ready to help its customers 24/7.
There are quite extensive CMS solutions offered by large companies like IBM and Oracle. These products generally cost upwards of $15,000 on up and are extremely powerful and often beyond the scope of most small to middle sized companies.
However, there are many small to mid sized business CMS solutions like MemberSpeed that are very robust and powerful yet affordable for even a home based business to use.
If you outsource any aspect of your business, rely on employees working off site, or operate in multiple locations, a content management system will make your workflow more seamlessly. It will enable people to collaborate quickly and easily on a variety of tasks and your production will increase.
While there are many commercial CMS options, the open source options available will likely meet most or all of your content management needs. File sharing becomes as easy as logging onto the system and opening a document. Collaboration is as easy as posting comments or making changes to documents, images, and even audio files.
Jeremy Gislason
http://www.articlesbase.com/internet-marketing-articles/cms-solutions-are-they-right-for-your-business-and-how-do-you-find-a-good-one-709843.html
Document Management Tutorial – Practice Fusion
Learn how to upload documents into Practice Fusion’s EHR.
http://practicefusion.com/
http://learn.practicefusion.com
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Duration : 0:5:21
What is document management?
The document management industry is a fragmented sector comprising a range of software and hardware vendors. Typically, each of them contributes in a small way to the overall document management process through specific capability such as a document scanner, a forms designer, or fax gateway. As a result, the definition of document management is often crafted in more limited terms than the process deserves.
In brief, electronic document management is the process and technology which governs the capture of electronic or manual documents, their secure indexing, storage, retrieval, which coupled with forms design and electronic delivery, provides a variety of electronic and automated means for document distribution.
For example, in the context of the finance function, one would expect a modern Document Management system to support the intelligent scanning of say, manual purchase invoices, signed delivery notes and supplier statements, their storage and indexing relative to any leading financials system and retrieval based on any reasonable accounting criteria. On the output side, one would expect to be able to produce any accounting document, such as a sales invoice, or secure cheque, in pixelperfect design, using plain computer stationery, and electronically distribute them appropriately and automatically to recipients in their preferred format and by preferred delivery method (hardcopy, fax, email, etc.), with full batch handling and control.
What does a document management software do?
Features, business benefits of a Document Management software analyzed
Duration : 0:1:0
In concerning document management systems, what are ‘databases’?
These should give you details of Databases and Document Management systems 
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http://www.documents.dgs.ca.gov/osp/recs/ERMHbkall.pdf
http://gilbane.com/artpdf/GR3.2.pdf
http://www.securitymanagement.com/library/citadel0501.pdf
http://philip.greenspun.com/panda/databases-choosing.html
Elmo Solutions : Less is More in Managing Technical Documents
According to Ricardo Talbot, chief science officer for Elmo Solutions, “The biggest distinction in effective search tools that create and manage engineering documents is the capability to index, retrieve and display a wide range of CAD [computer-aided design] and imaging documents from AutoCAD, other Autodesk-flavored applications, Autodesk Inventor and SolidWorks.”
It’s economically viable to deploy CAD and product lifecycle management (PLM) document retrieval tools because, according to Talbot, “Our original intent was to develop and market a full-fledged technical Document Management [TDM] system with sophisticated document retrieval and viewing features, revision control, approval control, workflow, really the whole enchilada. However, when we surveyed our potential customers, we discovered that 90 percent of them would be perfectly happy with a lightweight TDM solution that would really focus on retrieval and viewing of engineering documents, as long as it was easy to use.
In the current issue of Quality Digest, manufacturing journalist, Thomas R. Cutler profiles Elmo Solutions in a feature article titled, Managing Technical Documents : Less is more. The article can be read in its entirety at http://qualitydigest.com/IQedit/QDarticle_text.lasso?articleid=12013
With small and large engineer-to-order manufacturers there is often a core business surrounding reverse-engineering CAD and other document formats to produce visualization solutions. Technology solutions are able to turn a general purpose document management system into a full-fledged technical document management system.
Elmo Solutions Inc. (http://www.elmosolutions.com) is the leader in managing CAD/PLM metadata, and provides unique software products such as Elmo Search, the enterprise search engine software for CAD/PLM and other documents; Elmo Link, a CAD companion software application that provides a live, bidirectional, “hot” link between CAD/PLM and MRP/ERP applications; and Elmo BoM, a standalone application that allows batch extraction of the metadata found in CAD/PLM documents in a single operation.
The scope of these technologies reveals that even a lightweight document management solution, limited to indexing and retrieval, results in cost-effective lean process improvements. Several TDM technologies are designed for managing CAD and engineering drawings along with associated product documents such as Office documents, e-mails, PDFs and photographs. Many technologies provide unique architectures that store all electronic files in a native format, allowing engineers to view drawings without the installed CAD application, and letting anyone share and access documents from anywhere in the world via Internet Explorer.
Elmo Solutions, the leader in extraction and processing of PDM metadata, announces the immediate availability of its Elmo Search software. Elmo Search is the world’s only affordable, enterprise search product designed to meet the distinct needs of CAD Managers, R&D Managers, IT managers, end-users and senior managers. Elmo Search enables searching within AutoCAD, Autodesk Inventor, Word, Excel, PDF files, emails, and many more document types. It is designed to increases employee efficiency and productivity by delivering highly accurate search results, in just a fraction of the time required by other technical document management (TDM) solutions. It also allows the creation of separate groups of documents, or “collections”, each targeted at specific groups of interests within the enterprise, while complying with existing file security permissions. Elmo Search also constantly monitors document changes in a document collection, automatically indexing new and updated documents on-the-fly within seconds.
Thomas Cutler
http://www.articlesbase.com/technology-articles/elmo-solutions-less-is-more-in-managing-technical-documents-123365.html
Document Management Solutions – Data Security Methods For Hard Drives
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Duration : 0:3:21