Posts Tagged ‘Document Management’
Document Management by Cabinet NG
CNG-SAFE moves manual paper-based processes into efficient electronic workflows. As a result, businesses can increase productivity, reduce paper, save money and meet compliance requirements. Patent pending integration technology ensures smooth workflow and seamless connection to most existing Windows or Web-based business applications. Targeted towards small to mid-size operations, CNG-SAFE crates a paperless Office that easily scales with growth.
Duration : 0:3:51
ArchivaTech – Document Management Software
ArchivaTech is MTC Softs answer to the eternal problems of Document Management in businesses. In this brief demonstration well see clearly how weve resolved these problems.
ArchivaTech is now avalaible in your own language.
Duration : 0:8:28
Really Simple Document Management
View the full recorded webcast here: http://www.alfresco.com/about/events/ondemand
Traditional document management has it roots in complex document vaults accessed by document librarians. Theses have been historically developed as large, complex, enterprise software applications.
This has caused Document Management system to be:
* Complex and difficult to use
* Very costly
* Very low adoption rate typically 5% of users
The choice of a complex, robust document system or a simple to use system that lacks essential features has resulted in a very low adoption rate. The systems that users are familiar with and use are:
* Shared Drive for storage
* Email for Collaboration
* Google for Search
* Yahoo for categorization
* Folder Structures and Content for Project Plans
Alfresco Document Management
Alfresco offers document management using familiar interfaces to get rapid user adoption built on a repository that offers transparent, out-of-sight services for full ECM.
View the full recorded webcast here:
http://www.alfresco.com/about/events/ondemand
Duration : 0:9:1
Document Management Best Practices Begin With Paper
With all the methods of dealing with electronic document management, the “paperless Office” is still a long way off. Everyday, documents are printed and left in printers for varying lengths of time or inadvertently (sometimes not) picked up by others. This is particularly the case where printers are shared. Workers print a document, and, if the printer is a personal printer, they have a tendency to leave it in the tray for extended periods of time. Others walk by, the desk is unattended for periods of time, and a multitude of other situations occur where printed documents are unattended.
Where the is no regular policy and user-friendly method of document protection, printed documents are subject to misuse and misinterpretation. While this may not be a common event, when it does happen — and a document is misused — the price can be inestimable.
Unattended and unidentified documents are an all to common event in daily business. We print documents for many of reasons — frequently without any form of indicia to reflect our intent of to prevent misuse. Employing a rubber stamp in the margins of a document is a waste of time in ineffective.
The most efficient method of dealing with paper and PDF Document Management is to identify and label the document at the time it is printed. In the case of a PDF, the document marking should be done at the time it is created from Word. This requires both a method that is easily implemented and a policy requiring the action. If the PDF is not labeled or identified when it is created from Word, it requires a manual use manipulation and a PDF editing program to mark or stamp the document. Moreover, if the user wants to mark only selected pages of the PDF, each must be done individually which can be a tedious process.
If a paper document management program is to be effective, it must be able to mark a document in a manner that makes the document incapable of alteration. The program should, likewise, be flexible to accommodate the marking of any combination of pages based on simple user input. Finally, it must be able to create most any type of marking the worker requires.
Placing a stamp in the margin of documents is ineffective for complete protection. This is the primary shortcoming of the rubber stamp which is very outdated. Preventing the misuse or misunderstanding of a document requires marking that cannot be removed. It further requires an user-friendly interface that facilitates and promotes use.
The use of a form of document marking known as “visible watermarks” is viable in low-traffic offices when the risk of misuse is low. However, this form of marking is far from secure. Using almost any one of the present-day photocopiers and increasing the contrast will result in an unmarked document that is virtually impossible to differentiate from the “original.” Using color offers better protection but is still subject to removal with current available technology.
Marking that cannot be removed from a printed document is the most secure form of protection. This is accomplished by embedding a outline of the stamps in such a manner as to not interfere with reading of the document. There is no way to cover or easily remove this type of indicia from a document.
StampIt for Word is the method for automated document marking and is the solution for eliminating the use of rubber stamps for paper document identification. StampIt combines the power of a word-processor with the clout of your printer. It’s like having instant, complete access to unlimited custom rubber stamps that are fully automated.
categories: business,management,rubber stamps,document marking,document management,paper,legal,accounting,medicine,research,security,paper,printing,paper
Introduction to Document Management Software by Docsvault
Docsvault is a Document Management software designed for the everyday user. Although comprehensive in features, Docsvault is the most simple and affordable document management software in the market today. Try for yourself today.
Learn more at:
http://www.docsvault.com
30 days Trial:
http://www.docsvault.com/downloads.html
Duration : 0:2:55
Document Management Software and Protecting Your Information
Your company has already suffered from budget cuts, and you have transitioned a portion of your employees to “virtual” home Offices. The LAST thing you need is to feel insecure about where your business files and information are as they leave the company network. So how do you protect your valuable documents with remote workers? Here’s a checklist with the most important aspects to consider when looking for an affordable and secure solution for information access and file storage:
Look for a solution with access via the web. By using a software-as-a-service document storage application, you can save money by paying a low monthly subscription and allow your virtual workers easy access from anywhere they can connect to the Internet. The secure web access and storage allows you to maintain vital documents with the company, rather than on a worker’s laptop, and also allows you to easily turn off access for employees when necessary.
Make sure whatever online document management system you use has strong authentication. This includes not only log in authentication, but also data encryption. With the two, this restricts who can access your documents. Users must be authenticated, and hackers cannot intercept the flow of your documents on the Internet. Also, please, please make sure that whatever system you choose automatically logs users out when they are inactive.
Just because your workers are sitting in their home offices, doesn’t mean you lose all control, or really any at all! Many document management systems allow those authorized to set up restricted access for each user. This prevents remote employees from roaming around in information they really don’t need to see.
Turn on auditing to monitor what documents are edited or changed by your employees. In addition to keeping you informed, this truly helps if you need to perform an audit or are audited for compliance reasons. With audit trails turned on, you always know who did what to your documents.
Allow for online collaboration. One of the biggest challenges you will have in transitioning your employees to a remote office is collaboration. Without the opportunity to walk down the hall, or gather in a conference room to discuss a contract, proposal or any other company information, it will be challenging to collect information from a group to create final versions. Luckily, the right online document management system can help you overcome this challenge by providing an easy way to upload information, collaborate and track versions of each change within the document. Never again clog up your inbox with attachments, miss an edit, or worry which version is truly the FINAL version.
Automate a virtual workflow. Some document management solutions allow you to easily create and automate a workflow from within the application. The documents are pushed to the appropriate employee’s task list as soon as they are uploaded in the system and are ready for review. An additional benefit is the ability to stop sending documents using e-mail. Instead, the application will send notifications reminding the employee(s) that a document is ready for review. The documents are maintained and secure in one location giving the company complete control of their mission critical information.
So, no need to cringe at the thought of remote workers. As budget cuts are quite the reality in today’s market, you can implement virtual workers and still feel safe. Online Document Management is delivered as an inexpensive software-as-a-service, ensuring that your business information is handled efficiently, productively, and best of all, securely.
Learn more about online document management. Visit the DocuVantage site where you can find out about document management systems and what they can do for you.
eBridge Solutions’ web-based document management – online demo
Web-based Document Management or imaging means never having to bring paper home from the Office again. Scan and store all of your files in your personal online file cabinet. Visit www.eBridgeSolutions.com for more information.
Duration : 0:4:14
Top 10 Excuses For Not Considering Document Management This Year – Excuse 1
If we need to, we can usually find it. We usually can find the information we need when a customer calls. Sometimes it takes a while, but once we send out an email to all staff asking for the information, it usually shows up after a bit.
Duration : 0:3:32