Posts Tagged ‘software’
The Virtual Office of the Future
Romantic advertisements picturing great freedom in the Office of the future make us wish for a flexibility that is miles away yet for German offices. Modern Office Equipment can do a lot, but it often requires intensive operation and hardly supports typical workflows on its own. Find out how office equipment becomes “smarter” and how modern software engineering approaches let the virtual office of the future become a reality.
Duration : 0:7:21
Document Management software explained by Infonic
Document Managment software can streamline your business processes. Infonic DM software will integrate seamlessly with your existing business systems. Infonic Document Management solutions range from scanning systems through workflow to archiving software.
http://www.infonic-document-management.com/
Duration : 0:5:53
Document Management Software and Protecting Your Information
Your company has already suffered from budget cuts, and you have transitioned a portion of your employees to “virtual” home Offices. The LAST thing you need is to feel insecure about where your business files and information are as they leave the company network. So how do you protect your valuable documents with remote workers? Here’s a checklist with the most important aspects to consider when looking for an affordable and secure solution for information access and file storage:
Look for a solution with access via the web. By using a software-as-a-service document storage application, you can save money by paying a low monthly subscription and allow your virtual workers easy access from anywhere they can connect to the Internet. The secure web access and storage allows you to maintain vital documents with the company, rather than on a worker’s laptop, and also allows you to easily turn off access for employees when necessary.
Make sure whatever online document management system you use has strong authentication. This includes not only log in authentication, but also data encryption. With the two, this restricts who can access your documents. Users must be authenticated, and hackers cannot intercept the flow of your documents on the Internet. Also, please, please make sure that whatever system you choose automatically logs users out when they are inactive.
Just because your workers are sitting in their home offices, doesn’t mean you lose all control, or really any at all! Many document management systems allow those authorized to set up restricted access for each user. This prevents remote employees from roaming around in information they really don’t need to see.
Turn on auditing to monitor what documents are edited or changed by your employees. In addition to keeping you informed, this truly helps if you need to perform an audit or are audited for compliance reasons. With audit trails turned on, you always know who did what to your documents.
Allow for online collaboration. One of the biggest challenges you will have in transitioning your employees to a remote office is collaboration. Without the opportunity to walk down the hall, or gather in a conference room to discuss a contract, proposal or any other company information, it will be challenging to collect information from a group to create final versions. Luckily, the right online document management system can help you overcome this challenge by providing an easy way to upload information, collaborate and track versions of each change within the document. Never again clog up your inbox with attachments, miss an edit, or worry which version is truly the FINAL version.
Automate a virtual workflow. Some document management solutions allow you to easily create and automate a workflow from within the application. The documents are pushed to the appropriate employee’s task list as soon as they are uploaded in the system and are ready for review. An additional benefit is the ability to stop sending documents using e-mail. Instead, the application will send notifications reminding the employee(s) that a document is ready for review. The documents are maintained and secure in one location giving the company complete control of their mission critical information.
So, no need to cringe at the thought of remote workers. As budget cuts are quite the reality in today’s market, you can implement virtual workers and still feel safe. Online Document Management is delivered as an inexpensive software-as-a-service, ensuring that your business information is handled efficiently, productively, and best of all, securely.
Learn more about online document management. Visit the DocuVantage site where you can find out about document management systems and what they can do for you.
Computer Basics : How to Fix a Paper Shredder
In order to fix a Paper Shredder, unplug the device, let the motor cool down and try powering it on again to see if there are any changes. Discover how to run a paper shredder in reverse to clear it out with help from an IT professional in this free video on fixing Paper Shredders.
Expert: Matt Berkowitz
Contact: enduserblues.blogspot.com/
Bio: Matt Berkowitz is an IT professional specializing in end-user support for internal networking and hardware-related functions.
Filmmaker: Dimitri LaBarge
Duration : 0:2:27